joshuaka12/graduation-clearance-system

A web-based graduation clearance system for Africa Renewal University that enables students to apply for clearance online and allows departments to approve or reject clearance requests. Graduation Clearance System A web-based Graduation Clearance System developed to automate and streamline the student graduation clearance process. The system enables students to complete departmental clearance online while allowing administrators and department heads to efficiently manage approvals, reports, and graduation readiness. Overview The Graduation Clearance System replaces the traditional paper-based clearance process with a secure, centralized, and workflow-driven platform. Students complete clearance by following a predefined sequence of departments, while department heads review, approve, or reject applications electronically. Features Student • Secure login using Student ID • View clearance progress • Follow the official clearance workflow • Upload required documents • View department comments • Receive approval or rejection notifications • Chat with Department Heads • Download and print the Graduation Clearance Certificate after full approval • Update profile and change password Department Head • Secure login • View students assigned to their department • Review clearance applications • Approve or reject requests • Add comments for students • Communicate with students through messaging • View department reports • Manage department clearance items Administrator • Dashboard with system statistics • Manage students, department heads, and administrators • Create and manage departments • Configure clearance workflow order • Assign Department Heads to departments • Manage academic and graduation years • Configure clearance settings • Generate system reports • View department performance • Monitor graduation-ready students • Manage announcements and system settings Clearance Workflow Students complete clearance in the following order: 1. Computer Laboratory 2. Student Guild Council 3. Hostel Management 4. Dean of Students Office 5. University Library 6. Facilities Management 7. Finance Department 8. Directorate of Quality Assurance 9. Academic Department …